This document contains information on the processing of your personal data by

Ramirent S.A. with registered office in Szczecin, ul. Świerczewska 3, 71-066 Szczecin

(hereinafter: the ‘Company’) in connection with the use of the services available on the Ramirent.co.uk website (hereinafter: the ‘Website’), as well as in connection with establishing or maintaining contact with the Company through other communication channels, including e-mail, telephone calls or traditional postal correspondence.

Please be informed, a Data Protection Officer has been appointed at the Company, who can be contacted via email address: prywatnosc@ramirent.pl

Conditions for processing personal data

In accordance with Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter: ‘RODO’ or ‘General Data Protection Regulation’), we inform you that:

1. The personal administrator is Ramirent S.A. with its registered office in Szczecin, ul. Świerczewska 3, 71-066 Szczecin (hereinafter also referred to as ‘Administrator’).

2. Compliance with the data protection rules is supervised by the Data Protection Officer appointed at the Administrator, who can be contacted by e-mail: prywatnosc@ramirent.pl 

3. Personal data will be processed for the following purposes and on the following legal bases:

4. The recipients of your personal data will be entities providing services to the Administrator, in particular IT and marketing services, as well as providers of hosting, IT systems, courier companies, accountants, lawyers. Recipients of your data may also be entities authorised to receive data on the basis of legal regulations.

5. If you are a representative of a customer or supplier, the Administrator will process your contact details (e.g. name, surname, e-mail address, telephone number, job title) in connection with or for the purpose of cooperation. Where we have not obtained this data directly from you, we have received it from Our customer or supplier of whom you are a representative.

6. Periods of retention of personal data The period of data processing by the Controller depends on the purpose of processing for which the data are collected, according to the following criteria:
     1) Personal data of job applicants will be stored:
          a) until the recruitment process for the position advertised has been completed;
          b) in the case of consent to the processing of data for the purposes of future recruitment conducted by the Administrator - until the withdrawal of this consent.
          c) After the aforementioned period, personal data will be stored for as long as applicable law prescribes the storage of the data or for the period of the statute of limitations for possible claims.
     2) The Contractors' personal data will be stored for the duration of the performance of the cooperation agreement and thereafter for the period in which the law prescribes the storage of the data or for the period of the statute of limitations for possible claims.
     3) Customers' personal data will be stored for:
          a) the period of execution of the cooperation agreement - in case of data processing for the purpose of concluding and executing a cooperation agreement,
          b) the period of time necessary to handle the complaint submitted - in the case of data processing to handle the complaint process,
          c) until the dispute is resolved / the parties are settled, taking into account the relevant limitation periods for claims - in the case of data processing for the purpose of asserting claims and taking action of a recovery nature;
          d) until you have lodged an objection - in the case of processing of personal data on the basis of Article 6(1)(f) of the General Data Protection Regulation,
e) after the periods indicated in a) - d) for the time during which the law prescribes the retention of the data or for the period of limitation of possible claims.
     4) Personal data of contacts and users of the website will be stored by:
          a) until you withdraw your consent - in the case of processing of personal data on the basis of Article 6(1)(a) of the RODO,
          b) until you successfully object to the processing - in the case of the processing of personal data on the basis of Article 6(1)(f) of the RODO, After the aforementioned period, the personal data will be archived for the time in which the applicable law prescribes the retention of the data or for the period of the statute of limitations for possible claims, and will then be deleted or anonymised.

7. You have the following rights in relation to the processing of your personal data:
     • The right of access to the content of the data, the right to rectification of the data, the right to erasure of the data, the right to restrict the processing of the data, the right to data portability,
     • The right to object to the processing of your data - where the processing of your personal data is carried out on the basis of a so-called legitimate interest and under the conditions set out in the provisions of the General Data Protection Regulation,
     • The right to lodge a complaint with a supervisory authority (the President of the Office for the Protection of Personal Data) if it is considered that the processing of personal data violates the provisions of the General Data Protection Regulation.

8. All the rights indicated above shall apply to the extent that they arise from the provisions of the General Data Protection Regulation. The above rights can be exercised by sending a request to the Administrator's registered office address or, if contacted by email, to:
prywatnosc@ramirent.pl 

9. The provision of personal data is mandatory in the event that such an obligation arises from the provisions of the Accounting Act and tax law (with regard to the issue of accounting documents and their storage). The provision of data for other purposes (described in point 3) is voluntary, but may be necessary for their fulfilment, i.e. answering an enquiry, ordering a service, concluding and performing a contract or using the Website.